Penang Asia Pacific Masters Games 2018

Terms & Conditions


“APMG” means the event in which I am entering into, the location it is being held and the dates the event is offered (unless otherwise determined by the organisers).

“APMG activities” means performing or participating in any capacity in any authorised or recognised APMG sport, event or activity.

“Claim” means and includes any action, suit, proceeding, claim, demand, damage, cost or expense however arising including but not limited to negligence.

“Organisers” means Penang Asia Pacific Masters Games Sdn. Bhd. and Sports Partners or other organisation appointed by Penang Asia Pacific Masters Games to operate any element of the APMG (including any sport, event or activity), and the directors, officers, employees, agents of contractors of these bodies.

“Rules” means the rules, regulations and policies of the APMG and any related sport specific organiser.



I acknowledge and agree that I have read and understood the following terms and conditions of entry, and agree to be bound by these terms of entry.

  1. I acknowledge that I have read in full, understand and accept the Penang Asia Pacific Masters Games Code of Behaviour and how this will be applied during my participation in the APMG.

  1. I agree to abide by the rules that govern the delivery of the event/s I have entered. I acknowledge and agree that failure to comply with the rules may result in automatic disqualification from any and all APMG activities and may also result in further action at the discretion of the organisers. I agree that I am responsible for any consequences arising from my failure to observe the rules.

  1. I agree to the payment of relevant entry fees as required for participation in the APMG, as outlined and if applicable inclusive of any late fees.

  1. I acknowledge that I have read in full, understand and accept the APMG Refund Policy applicable to my entry into the APMG.

  1. I am aware that some sports have a limit on the number of participants and the Organisers reserve the right to accept entries in order of receipt, until the maximum number of entries is obtained. I accept that this may occur prior to or post any advertised entry dates and information.

  1. I acknowledge if insufficient entries are obtained, that age groups/weight classes/categories and/or events may be combined or events cancelled.

  1. I acknowledge that in the outcome where my event is cancelled that I will receive a refund for the registration fees paid for entry into the APMG.

  1. I acknowledge that the Organisers will not be held accountable or responsible, in the instance of an event cancellation, for any other fees incurred for my planned participation at the APMG, including but not limited to airfares, accommodation, uniforms and applied annual leave of employment. Asia Pacific Masters Games (APMG) Penang 2018 Terms & Conditions.

  1. I acknowledge that in the situation where age groups or events are combined I will automatically be included to compete in the newly formed age group or event. Should I no longer wish to compete due to the combination of age groups and events, I acknowledge that my request for withdrawal is considered as per the terms outlined in the APMG Refund Policy.

  1. In the event of my entry into two different sports, I acknowledge that a clash between these events may occur due to the challenges of scheduling and that rescheduling fixtures to meet my individual requirements can not be considered.

  1. I declare that I am medically and physically fit and able to participate in the APMG activities. I will immediately notify the Organisers in writing of any change to my medical condition, fitness or ability to participate. I understand and accept that the Organisers will continue to rely upon this declaration as evidence of my fitness and ability to participate.

  1. I acknowledge and understand that participants do not, as part of their registration fees, have any additional sport injury insurance or coverage provided by Organisers. APMG recommend that all participants investigate the options of private health insurance coverage that may assist in covering costs incurred for unforseen accidents and or injury.

  1. I agree to receive any medical treatment, including ambulance transportation, that Organisers or contracted medical practitioners reasonably consider necessary or desirable for me during my participation in the event due to injury, accident and/or illness during. I also agree that I am responsible for any costs or expenses incurred in providing me with medical treatment.

  1. I declare that I have attained the minimum age for any sport or class that I have entered or will enter by any qualification date that has been stipulated on the Penang Asia Pacific Masters Games website or online registration system, or, if no date is stipulated, by 31 December 2018.

  1. As a registered participant, I agree to abide by the Doping Policy as amended from time to time. I understand I may be required to undertake random drug testing during the APMG.

  1. I agree to abide by the appeals process set out by the organisers for each sport. I agree that any avenues of appeal will be set out in the rules and any decision made following this process will be final and binding on all parties.

  1. I acknowledge and consent to photographs, electronic images and recordings being taken of me during my participation in the event. I acknowledge and agree that such photographs and electronic images are owned by Penang Asia Pacific Masters Games Sdn. Bhd. , and may be used for promotional or other purposes without my further consent, payment and/or compensation. Further, I consent to Organisers using my name, image, likeness, voice and performance/results in the event, at any time, by any form of media and/or publication, to promote the event.

  1. This agreement shall be construed in accordance with and governed by the laws of Penang and Malaysia and the parties submit themselves to the jurisdiction of the relevant courts.

  1. If any provision of this declaration is invalid or unenforceable in any jurisdiction, the phrase or clause is to be read down for the purpose of that jurisdiction, if possible, so as to be valid and enforceable. If the phrase or clause cannot be so read down it will be severed to the extent of the invalidity or unenforceability. Such severance does not affect the remaining provisions of this declaration or affect the validity or enforceability of it in any other jurisdiction.

  1. I acknowledge that I have read in full, understand and accept the APMG Privacy Policy.

  1. I have provided the information required in the APMG online registration system. I warrant that all information provided is true and correct. I acknowledge these terms and conditions cannot be amended. If I do amend it my entry to APMG will be null and void.



  • Only those with Malaysian Identity Card (MyKad) are eligible to register as Malaysian participants. Applications of participants who register as a Malaysian in the Games but fail to provide a valid MyKad number WILL NOT be accepted.



In consideration of the Organisers accepting my entry information and fee, I, to the extent permitted by law:

release and will release the Organisers from all claims that I may have or may have had but for this release arising from or in connection with my participation in any APMG activities; and

indemnify and will keep indemnified the Organisers in respect of any claim by any person arising as a result of or in connection with my participation in any APMG activities.



Registration Entry Periods

Early Birds

(Competitor/Non-Playing Official/Supporter) : 1 November 2017 – January 2018


(Competitor/Non-Playing Official/Supporter) : 1 February 2018 – 7 August 2018

Early Birds

(Observer Programme) : 1 November 2017 – 7 March 2018


(Observer Programme) : 8 March 2018 – 7 August 2018

Registration Fees

• Entry fees are not GST inclusive unless otherwise stated.

• Late fees are mandatory past the prescribed date.

• All registration fees are to be paid in US Dollars or Malaysian Ringgit.

• Payment will be accepted by credit/debit MasterCard or Visa.

• All entry fees must be paid, in full, at the time of registration.

• USD5 administration fee for International Masters Games Association (IMGA) per person. The administration fee includes the associated costs of taking, processing and fulfilling your event registration purchase, provides a secure payment gateway, with payment card industry compliance, processing credit and debit card payments, and the costs associated with the technology we use to provide you with our services. Note that the administration fee is charged per person (payable only once), not per transaction, which means that you only pay one administration fee regardless of the registration category and/or events, or number of transactions processed.

Close of Entries

• The official close of registrations is midnight 7th August 2018.

• Registrations may be accepted beyond this date as listed below and at the discretion of Organisers.

Registrations after 7th August 2018

• Sport and event limitations may be applicable in some instances, and therefore entries cannot be guaranteed after 7th August 2018.

• Entries may be accepted at the discretion of the Organisers.

Refund and Withdrawal

  •  If you withdraw from an event after your entry has been accepted, any refund of registration fees and/or sports fees will be made only if your application is received no later than 7 August 2018. Any refund of fees will be subject to the deduction of an administration fee of RM50 for Malaysian participant or US$50 for international participant. The refund policy will be applied in every case without regard to the reason for any withdrawal. No refunds will be issued if sports are cancelled due to adverse weather conditions. Fees are not transferrable from one participant to another.